Choosing the right nanny is one of the most important decisions your family can make. You’re not just hiring a caregiver—you’re welcoming someone into the heart of your home.

At Westside Nannies, we understand how deeply personal and high stakes this decision can feel. That’s why we’ve built a nanny placement process that’s detailed, thoughtful, and centered on finding the perfect match for both the family and the nanny.

1) How our nanny placement process begins

The journey starts with the highest-quality professionals in the childcare industry, and vetting candidates is something we take very seriously.

a) Initial Nanny Application

Every candidate begins with a detailed online application, where they provide information on their background, childcare experience, education, certifications (such as CPR and first aid), and references. This application helps us screen for experience, professionalism, and alignment with the high standards of our agency.

b) Invitation to Interview

Less than 4% of applicants are invited to move forward. Our team reviews every application thoroughly, and those who meet our strict criteria are contacted for a formal interview with one of our expert recruiters.

c) Industry-Leading Interview & Vetting

During this one-on-one interview, we go far beyond what’s on the candidate’s resume. We assess everything from communication style and temperament to experience with specific age groups, philosophies on child development, and even personality fit.

Before placement, each candidate undergoes a comprehensive background check. We contact multiple references to ensure that every nanny we introduce to your family is experienced, trustworthy, and truly exceptional.

2) What happens during candidate vetting and matchmaking

Once we’ve vetted and welcomed a nanny to our team, the matchmaking process begins. This is where the real magic happens.

Your family is unique. So is the ideal caregiver for your household. Our experienced team takes time to learn about your family’s schedule, parenting style, household dynamics, and the specific support you’re looking for. Whether you need a high-energy playmate, a calm and confident multi-child expert, or someone who can travel internationally, we make sure your shortlist includes nannies who genuinely align.

We also take into account lifestyle, personality, and values. What we’ve learned after over 20 years in the industry? Successful professional staffing isn’t just about qualifications; it’s about chemistry, too.

3) How we guide your family through interviews and trials

Once we’ve curated your matches, we’ll guide you step-by-step through the interview and trial process.

a) Interview Prep

Before your first conversation with a candidate, we help you get organized. We’ll share our best practices, suggested questions, and provide a structured interview format if you’d like it. We want you to feel confident and clear about what to ask, what to observe, and how to evaluate a potential fit.

b) Family Interview

This is your chance to connect directly with the nanny and get a feel for their personality, approach, and experience. Many families choose to start with a video chat before scheduling an in-person meeting. We recommend involving all parents if possible, and—depending on age—your child as well.

c) Trial Period

After a successful interview, many families opt for a short trial. This might be a few hours, a full day, or even a few days. The goal? To see how your child responds, how the nanny fits into your home rhythm, and how everyone feels after spending time together on the job.

We are here to support you during this phase, collecting feedback and helping everyone reflect on compatibility.

4) How we support you through hiring, contracts, and beyond

You’ve found your dream nanny—now what? Our job doesn’t end at the accepted offer.

a) Hiring Support & Reference Checks

We assist in the final steps of vetting and provide detailed summaries of candidate feedback. If any additional background checks are needed, we handle that for you, too. At this point in the process, we want you and your family to feel comfortable and confident in your choice, so if you have any questions at all, we’re here to answer them.

b) Contract Negotiation

Need help outlining work hours, compensation, paid time off, travel expectations, or household rules? We’ve got you covered. Our team can provide a customizable nanny work agreement template and will walk you through each section to ensure clarity and fairness on both sides.

From vacation pay to sick days to confidentiality clauses, we make sure all the details of your household employee integration are professional, legal, and crystal clear.

c) Post-Placement Support

Even after your nanny is hired, we’re still here for you. Need help navigating a schedule change? Want to revisit expectations around screen time or additional duties? Wondering how to offer a raise or review performance?

We offer ongoing support and guidance to help your nanny-family relationship thrive long after the initial placement.

5) Ready to begin your search?

Whether this is your first time hiring or you’re seeking a perfect fit for your family, Westside Nannies is here to help. Contact us today to begin the process backed by professionals.

Let us help you find a nanny who feels less like an employee and more like they were hand-selected to support you and your family.