Traveling as a family can be a magical experience, but it also comes with a lot of moving parts, especially when it comes to childcare. Whether you’re heading off on vacation, attending a destination wedding, or traveling for work, choosing the right nanny arrangement can make your trip smoother, safer, and more enjoyable for everyone.

1) The benefits of bringing your nanny along on trips

Traveling with kids can be unpredictable, no matter how well you plan. Bringing your nanny along can provide a sense of continuity and peace of mind (and a much-needed extra set of hands) during the chaos of new environments, time zone changes, and shifting routines.

Here’s why many families choose to bring their nanny on the road:

a) Familiarity

Your nanny knows your child’s preferences, personality, and routines. This familiarity makes transitions easier, especially in unfamiliar settings where your child may feel overwhelmed.

b) Flexibility

Having a trusted caregiver allows you to enjoy more flexibility during your trip. Whether it’s a date night, a conference session, or just some solo time by the pool, knowing your child is in good hands lets you truly relax.

c) Support during transitions

Time zone changes, disrupted naps, and different sleep environments can throw kids off. A nanny who knows how to gently guide them through transitions can make a huge difference.

d) Consistent care

When you bring your nanny with you, your child continues receiving the same level of attention, care, and structure they’re used to at home, which is especially helpful for toddlers, neurodiverse children, or children with anxiety in new environments.

2) Alternative childcare options when you’re traveling

If bringing your full-time nanny along isn’t an option, there are still plenty of ways to ensure quality care during your travels.

a) Temporary/travel nanny

Some families choose to hire a travel nanny—a caregiver specifically trained and available for short-term travel support. Agencies like Westside Nannies can help match you with someone who is experienced in adjusting to new environments, handling logistics, and supporting families on the go.

b) Local nanny or babysitting services

In some cases, families opt to hire a local nanny or babysitter at their destination. This can work well for short trips or specific events (e.g., a wedding evening). Be sure to:

• Use a trusted, vetted service
• Check references and reviews
• Meet the caregiver ahead of time, if possible

c) Family member as caregiver

If you’re traveling with extended family, a grandparent or relative may serve as a part-time caregiver. While this can be a wonderful bonding experience, it’s important to still communicate expectations clearly so everyone feels supported and understanding of the responsibilities and timeframe.

3) How to plan ahead for smooth travel with a nanny

If you’ve decided to bring your nanny or hire a temporary travel nanny, the key to a successful experience is planning ahead.

Here’s what to consider:

a) Travel logistics

• Transportation: Will the nanny be flying with you? Will they need a separate ride or car rental?
• Accommodations: Where will the nanny sleep? Will they have their own room or share a space with the kids?
• Daily schedule: What are the nanny’s working hours? Will they have downtime during the trip?

b) Communication and expectations

Set aside time before the trip to walk through:

• Your itinerary
• Childcare expectations during specific events or excursions
• Flexibility needed (e.g., early mornings or late nights)

This helps everyone feel clear and confident before the bags are packed.

c) Packing and essentials

Help your nanny prepare by providing:

• A detailed packing list for the child(ren)
• Emergency contact info for your destination
• Any necessary medical or insurance documentation
• A list of local resources (pediatrician, urgent care, nearest pharmacy)

The more equipped they are, the more smoothly things will run.

4) What to include in your travel nanny agreement

Whether you’re traveling with your full-time nanny or hiring someone short-term, it’s essential to outline the terms of the trip in a written agreement.

Here’s what to include:

a) Work hours and responsibilities

Define what your nanny’s daily schedule will look like on the trip, including:

• On-call vs. off-duty hours
• Sleeping arrangements (especially for overnight duties)
• Meal responsibilities or participation in outings

b) Compensation

Your nanny should be compensated fairly for their time, effort, and flexibility. Be sure to clarify:

• Daily or hourly rate (including any travel premiums)
• Overtime rates
• Per diem or meals covered
• Time-off or downtime expectations

c) Travel expenses

Typically, families cover:

• Round-trip travel (airfare, gas, tolls, parking)
• Lodging
• Meals (or a daily meal allowance)
• Activity costs incurred while on duty

Transparency around expenses avoids surprises later.

d) Behavior expectations and boundaries

Clarify expectations around personal time, alcohol consumption (if relevant), and social interactions during the trip. These guidelines help preserve professionalism while still creating a warm, enjoyable experience.

Traveling with children can be enriching, exhausting, and everything in between—but the right childcare support makes all the difference. Whether you bring your full-time nanny, hire a short-term travel caregiver, or use trusted local help, thoughtful planning and clear communication will set you up for a smoother, more joyful journey.