Welcoming a new nanny into your home is an exciting time for your family. It’s the start of a relationship that can make everyone in your household feel cared for and supported. To help your new nanny hit the ground running, it’s important to prepare your home and establish clear expectations. Here’s how to set everyone up for success. 

1) Create a Warm Welcome

First impressions matter, and a warm welcome sets the tone for a positive relationship. Consider:

• Preparing a short, friendly note introducing your family’s values and routines.
• Introducing your nanny to neighbors or other caregivers they might interact with during outings or playdates.
• Organizing a brief orientation to walk through the home and explain important areas (e.g., where emergency supplies are located).

2) Child Introductions and Transition Plans

For children, adjusting to a new nanny can take time. Ease the transition by:

• Spending a day or two together with the nanny before leaving them solo with the kids.
• Explaining the nanny’s role to your children in a way they understand (e.g., “They’ll help us with fun activities and keep you safe while we are working!”).
• Encouraging your children to show the nanny their favorite toys, books, or activities.

3) Gather Key Documents and Information

Your nanny will need access to important details to feel confident and prepared in their role. Compile the following before their first day: 

• Emergency Contact List: Include doctors, preferred hospitals, and family contacts. 
• Household Guide: A list of key contacts, house rules, and safety information (e.g., alarm codes, emergency plans, etc.). 
• Kids’ Schedules and Preferences: Include daily routines, extracurricular activities, and important dates like school closures. 
• Medical Information: Allergies, medications, and any specific health considerations for the children. 

Having these documents ready shows your professionalism and sets the tone for clear communication. We’ve created a guide specifically to make this transition easier than ever before. The Nanny Family Bundle makes onboarding your new caregiver simple and organized, providing a designated spot for all of the important stuff.

4) Stock Up on Household Essentials

A well-stocked home helps your nanny focus on their primary responsibilities: caring for your children. Before their start date, make sure to: 

• Replenish pantry staples and kids’ favorite snacks. 
• Stock cleaning supplies, diapers, wipes, and first-aid items. 
• Organize toys, books, and craft supplies to ensure easy access. 

While it’s possible that restocking essential items will soon fall to your nanny, setting them up for success on day one will help establish this routine and teach them what expectations and preferences your family has.

5) Establish a System for Expenses

Whether it’s picking up last-minute groceries or covering activity fees, your nanny may need to make purchases on your behalf. Before they start, decide how to handle petty cash or reimbursements.

• Consider a Nanny Debit Card: Provide a debit card with a predetermined spending limit to streamline purchases. 
• Set Clear Guidelines: Be specific about what can and cannot be purchased without prior approval. 

6) Clarify Expectations Early

A strong working relationship starts with clear communication. During the first week, set aside time to review: 

• Your Family’s Priorities: Emphasize what’s most important to you, whether it’s keeping the kids on a schedule, focusing on educational activities, etc.
• Household Responsibilities: If your nanny will be responsible for light housekeeping, meal prep, or other tasks, outline these duties in detail. 
• Open Communication: Let your nanny know you’re open to feedback and encourage them to share any questions or concerns. 

7) Establish Communication Preferences

Clear communication is key to a successful nanny-family relationship. Share your preferred methods for staying in touch:

• Will you use a shared app or a daily log for updates?
• Do you prefer quick texts or weekly check-ins?
• Clarify how and when you’d like to receive updates about your children’s activities, milestones, or challenges. 

Preparing your home for a new nanny is about more than organization. It’s about creating an environment where everyone feels supported and empowered. With the right tools, clear expectations, and thoughtful preparation, you’ll set the stage for a smooth transition and a successful partnership.