Hiring a nanny isn’t just a logistical decision—it’s an emotional one. You’re trusting someone with your home, your routines, and most importantly, your little one. That kind of relationship deserves more than a handshake agreement.

A well-crafted nanny contract protects the practical details and lays the foundation for trust, respect, and peace of mind. When everything is clearly defined from the start, both you and your nanny can move forward feeling secure, supported, and fully aligned in your shared goal: giving your child the very best care.

1) Why a written agreement is crucial

When you’ve found the right nanny, someone who fits beautifully into your routine and cares for your children with professionalism and dedication, it’s easy to assume that everything will just work out. But even the most harmonious relationships can hit rough patches when expectations are unclear or assumed.

That’s where a nanny contract comes in.

A written agreement:

• Protects both parties by outlining roles, responsibilities, and boundaries
• Reduces miscommunication by making expectations crystal clear
• Provides a reference point if challenges arise down the line
• Shows professionalism and respect for your nanny’s role

Verbal agreements often lead to misunderstandings, especially when things inevitably shift, such as a schedule change, a vacation plan, or a sick day policy. Putting everything in writing ensures that everyone knows what to expect from day one.

2) Key clauses every nanny contract should include

Whether you’re hiring a full-time, part-time, live-in, or travel nanny, your agreement should cover the essentials. Here are the most important clauses to include:

a) Job responsibilities

Outline your nanny’s duties:

• Childcare duties (feeding, bathing, transportation, nap routines, etc.)
• Light housekeeping (get specific about what you expect, including laundry, tidying play areas, dishes, etc.)
• Meal preparation
• Homework help
• Pet care (if applicable)

Be specific, especially with any non-childcare-related tasks. Vague language like “help around the house” can lead to confusion later.

b) Work schedule

Include:

• Days and hours of work
• Overtime expectations and pay (double-check your state’s laws)
• Flexibility requirements (e.g., occasional weekend coverage or date nights)
• Start and end dates (if it’s a temporary position)

c) Compensation and benefits

Clearly outline:

• Hourly pay
• Overtime pay rates (per local labor laws)
• Payroll and taxes (including whether you’re using a household payroll service)
• Paid vacation and holidays
• Sick leave and personal days
• Health insurance contributions (if applicable)
• Mileage reimbursement or use of a family vehicle

d) Confidentiality and boundaries

A simple confidentiality clause ensures your nanny respects the privacy of your home and family life. You can also include guidelines around social media, guest policies, and communication preferences.

e) Emergency protocols and house rules

Include instructions for medical emergencies, fire safety, and authorized contacts. This is also the place to spell out household rules around screen time, snacks, naptime, and discipline.

f) Termination and notice

Specify:

• How much notice is required to terminate the agreement (typically 2–4 weeks)
• What happens if either party needs to end the relationship early
• Whether severance will be offered
• Any trial period (many families start with a 2-week or 30-day trial phase)

3) How to customize a contract to fit your unique family

Every family is different, and your nanny contract should reflect that.

Here are some areas you might personalize:

• Parenting philosophies: If you follow Montessori, RIE, or another specific approach, clarify your expectations around child guidance and discipline.
• Schedule needs: If your hours fluctuate weekly or you work on-call, consider adding a clause about schedule flexibility and advance notice.
• Travel expectations: If your nanny will accompany you on vacations or work trips, include travel guidelines, per diem pay, and off-duty expectations.
• Household values: Do you have dietary restrictions? Faith-based practices? Preferences about screen time or sustainability? Your nanny will appreciate knowing what matters to your family.

Customizing your contract allows you to share your family culture and expectations while ensuring your nanny feels empowered and prepared.

4) Where to seek professional help when drafting your contract

While there are plenty of downloadable nanny contract templates online, working with a professional can ensure you’ve covered all legal bases and tailored the document to your specific situation.

Here are a few places to turn for help:

• Your nanny agency. At Westside Nannies, we provide contract guidance and sample agreements tailored to your family’s needs.
• Household payroll services. Companies like HomePay or GTM Payroll Services often include legal templates and HR support as part of their offerings.
• Employment attorneys. If your situation is complex (such as hiring a live-in nanny or navigating shared custody logistics), an employment lawyer can offer personalized advice.
• Online resources. If you’re drafting your own, be sure to check current labor laws in your state, especially around overtime, taxes, and domestic worker rights.

Investing a little upfront can save you from expensive or emotional misunderstandings down the line.

A well-written nanny contract isn’t just paperwork—it’s a relationship builder. It sets the stage for trust, mutual respect, and long-term success by giving both you and your nanny a clear, shared understanding of what to expect. When everyone is on the same page, your nanny can focus on what they do best: nurturing your children and bringing peace and consistency to your home.